Get a plain-English weekly cash summary
Owner knows where cash stands every Monday
Illustrative example — a composite of common setups, not a specific business's story.
- Difficulty
- Light setup
- Setup time
- 2-3 hours
- Monthly cost
- $10-$30
- Impact
- High
The short version
Every Monday an agent pulls balances, AR and upcoming bills and emails a 5-bullet cash summary.
What they did
Every Monday an agent pulls balances, AR and upcoming bills and emails a 5-bullet cash summary. The owner started with a small pilot: one workflow, a few days of supervised use where every output was reviewed before it went out, then gradually let routine cases run with lighter oversight.
Agent/tool used: Make + OpenAI
How it went
In a typical rollout like this: owner knows where cash stands every monday. Most of the value comes from consistency, the task happens every time instead of when someone remembers. Expect a week or two of tuning the prompt and rules.
Worth knowing
AI drafts can be wrong or off-tone. Keep a human approving anything customer-facing at first, don't paste sensitive data (card numbers, health records, SSNs) into general chat tools, and check each tool's data and privacy terms.
Copy-paste prompt
Here is this week's data: bank balance [ ], money owed to us [AR aging], bills due next 30 days [AP list], last 4 weeks of revenue [ ]. Write a 5-bullet plain-English cash summary for a busy owner, including one thing to act on this week.
Replace anything in [brackets] with your own details.
Step-by-step setup
- Write down how you handle this today, in 5-10 bullets.
- Connect or export data from Xero, Gmail, Make.
- Set up Make + OpenAI and paste in the prompt, filling in the [placeholders].
- Test it on 5-10 real past examples and fix anything that's off.
- Run it with you approving every output for one to two weeks.
- Once you trust it, automate the routine cases and spot-check weekly.
Published 2026-09-27. Want help setting this up?